Administrative Assistant/Bookkeeper Overview
Are you an organized people person who can keep things moving with a smile? If that’s you, we have a great opportunity available. MLB & Associates, on behalf of our client, a small but growing private construction company, is looking for an experienced administrative assistant with bookkeeping skills who will directly report to the business owner. Primarily responsible for providing general office support by managing calendars, scheduling meetings/jobs, and managing the bookkeeping functions. While this company started small, it’s growing at an incredible pace and the business owner takes pride in taking care of the employees, rewarding them with bonuses. The ideal candidate is a people person with great customer service skills who is willing to learn and grow with the company.
Responsibilities
- Provide administrative support to ensure efficient operation of the business.
- Bookkeeping duties as needed
- Scheduling
- Communicate and collaborate with clients and team members.
- Handle correspondence, scheduling, and other administrative duties as needed.
Skills
- Excellent communication skills, both written and verbal
- Strong attention to detail with exceptional organizational skills.
- Ability to prioritize tasks and meet deadlines
- Basic bookkeeping skills
- Prefer experience with BuildPro and/or SupplyPro, but not required
Job Type: Full-time, hybrid—remote work reporting in person 1-2 days
Pay: $20.00 - $26.00 per hour to start, depending on experience, bonus eligible
Work Location: Hybrid/remote in Winter Garden, FL 34787
Added by the company founder and owner, who would like someone who:
Sees this as more than just a job. This is a career and the chance to be invested in something that will grow and grow. We want someone who will put their passions and interest into this and not see it as just an 8-4 job but as a fulfilling work experience. Put your best self into this and do not treat this as only a stepping stone for your career. We need someone to stay in this post for years to come and to grow with us.
Carries on the integrity that was used to build the company. This company did not come easily, and we need someone who can be respectful and mindful of the hard work it took to create what we have. They will know how much we struggled to get to where we are and work with this in mind to make the best decisions for our company. This person will also represent fairness and honesty, calmness and kindness- the attributes we used to build the business- to everyone that we deal with.
Wants to be a part of a small family-oriented business. We are not a corporation and do not act as one. We act as a family where everyone is respected and listened to. We are close with each other and work together. It is professional but with a casualness that should feel comfortable.
We can trust. This person will be exposed to all of our finances and contracts. They will have access to very private information regarding the business. We need to know that they are on our side and will not 'compete' with other builders.
Who can see what needs to be done before being told. This person will foresee problems and make accommodations to make things easier. Whether it be how we systematized our finances or work orders, or how we order material for a job site, we need someone to step up and be proactive to solve problems and figure out a better way.
Who is extremely organized. There is lots to keep track of and we need someone who can manage this without getting overwhelmed. Type A personalities will do well in this post.
Who is an excellent communicator. This means timely. Abdel always answers calls right away and the same should go for this person. We also want someone who keeps cool when things get stressful and who can always maintain a calm demeanor.
Who is real. Don't put on an act just to get a job. Be true, be honest, don't be afraid to be yourself. Don't be afraid to say, "I don't know" but have the intention of wanting to learn it.
